Monterey Select Board
Minutes of the meeting of 6/16/08
Meeting Opened at: 9:00am
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jon Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, Michael Storch (Broadband Committee), representatives from Valley Roll Off and Master Garbologist for the 11:30am meeting
The board met with the Director of Highways, Maynard Forbes and reviewed the following items:
1. The Board and M. Forbes reviewed a forest cutting plan submitted by the Commonwealth for Beartown State Forest on Beartown Mtn Rd and Brett Rd.
2. W. Burkhart met with the New Marlborough Select Board last week regarding their closure of Hatchery Rd. W. Burkhart stated that the N.M. Board intends to have it closed indefinitely until funds are received to fix the road. The N. M. Select Board would appreciate Monterey’s assistance and cooperation with asking for funds from our local representatives.
3. M. Forbes received a phone call from Representative Smitty Pignatelli regarding a transportation bond bill that passed locally last week that includes a line item for $300,000.00 to cover the purchase of a salt shed. It still needs approval from the house and senate boards. Senator Downing’s office was called to request his presence at next Monday’s Select Board meeting.
The board met with Fire Chief, Ray Tryon and reviewed the following items:
1. R. Tryon inquired as to why the Town was paying approximately $0.30 more per gallon for gasoline to fill the town vehicles at the garage vs. driving into Barrington and purchasing it direct from the stations. M. Forbes explained that the gas at the pumps at the highway garage is purchased on a yearly contract through the County Bid. Agar is currently the only provider bidding out gasoline delivery to South County locations. The Board will meet with the Police Chief next week to discuss the possibility of getting a gasoline credit card and purchasing the gas in Gt. Barrington.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. M. Noe asked the Board for their assistance with stopping the false statements being made by the Clerk’s office regarding M. Noe’s involvement with the Transfer Station contract going out to bid (it was noted for the record that M. Noe has no involvement with the daily operations or procurement of the Transfer Station services, this is all handled by the Transfer Station Manager, M. Forbes). W. Burkhart will speak with the Town Clerk regarding the comments made.
2. M. Noe informed the Board of some communication difficulties being encountered with the Board of Appeals and asked that one of the Select Board members attend the ZBA meeting scheduled for Thursday, June 19th at 3pm, W. Burkhart agreed to attend.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Warrants were signed.
At 9:00am a motion was made, seconded and approved unanimously to go into Executive Session to meet with appointed employees, Gareth Backhaus, Donald Torrico, Melissa Noe and Barbara Gauthier (the Board will meet in Executive Session with M. Forbes next Monday) to discuss employee performance reviews. Roll call was taken and Wayne Burkhart, Scott Jenssen and Jonathan Sylbert were all present. The Board will return to an open meeting format. At 10:50am the Board returned to an open meeting.
11am Bid Opening: ¾ ton. The legal notice was read and bids were received from the following dealerships:
· Suburban Chevrolet: $36,305.00 minus trade in $29,578.00
· Richard Chevrolet: $26,740.00 w/o plow, including trade in
· Liberty Chevrolet: $28,105.00 with trade in and plow
· Stoneham Motor CO.: $21,285.00 (this includes the trade in value), without the plow and options were extra and listed as well as one exception
M. Forbes will review the submitted documents and make a recommendation to the Board at the July 14th Select Board meeting.
11:30am Bid Opening: Transfer Station. The legal notice was read and bid proposals were received from the following companies:
· Master Garbologist, Inc.: $760.00/monthly fee for equipment, Hauling and Tipping Service Fees $1390/month and $239/month for additional items per ton, Attendant $2100/month
· Valley Mill Corporation dba Valley “Roll Off”: $671/monthly fee for equipment, Hauling and tipping Service Fees $1125/month and $190/month for additional items per ton, Attendant $2050/month
M. Forbes will review the submitted documents and make a recommendation to the Board before the end of the month.
Miscellaneous Select Board Items Reviewed:
1. Michael Storch came in to discuss Broadband Committee issues.
2. The Board approved the minutes from 6.9.08 as written.
A motion was made and unanimously approved to adjourn the meeting at: 12:00pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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